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The Invoices tab creates and downloads PDF invoices for your sales.
Set up your seller profile before your first invoice.
Calius prompts you until your name and address are filled in.

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Create an invoice

  1. Click New Invoice.
  2. Choose From a Sale or Manual.
  3. From a sale: pick the platform (Vinted, Kleinanzeigen, eBay or StockX), then the order.
  4. Review the details. A live PDF preview updates on the right as you edit.
  5. Click Create and Download PDF to issue the invoice, or Save Draft to finish later.
You can also start an invoice from a sale in the Overview feed, the Inventory Sold view, and the Labels tab.

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Invoice status

StatusMeaning
📝 DraftEditable. You can change or delete it
✅ IssuedFinal, with a PDF to download. You can void it but not edit it
🚫 VoidCancelled. The record is kept
An issued invoice cannot be edited or deleted. To correct one, void it and create a new invoice.

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Seller profile

Your seller profile fills the sender details on every invoice. Set it up once. It holds your:
  • Business or full name (required), address, and country
  • VAT ID
  • Contact email and phone
  • Bank details: bank name, IBAN, BIC
  • Logo and footer text
  • Invoice number series per platform
Calius freezes your profile onto each issued invoice. Editing it later does not change invoices you already issued.

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Number series

Each platform has its own invoice number series: a prefix, a middle segment (the year by default), and a running number. The defaults are VIN for Vinted, KA for Kleinanzeigen, EBY for eBay, and MAN for manual invoices. A number looks like VIN-2026-0001. Calius assigns the next one when you issue.

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Regions

Invoices adapt to eight regions: Germany, Austria, France, Italy, Spain, Netherlands, the Czech Republic, and the United Kingdom. The region sets the currency (EUR, CZK for Czechia, GBP for the UK), the date format, the VAT rates and labels, and the invoice title.

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Prices and VAT

Enter prices as gross amounts. Calius back-calculates the net price and the VAT breakdown. The PDF shows net line items, the VAT breakdown grouped by rate, and the gross total.